WELCOME.
The Chairman welcomed everyone to the meeting.

DECLARATION OF INTEREST.
Cllr Mrs J Ferguson declared an interest in the Quarley PCC
Cllr Miss C Cross declared an interest in Home Farm

The Clerk reported that some of the Parish Councils have questioned the new declaration of interest forms and the need for Parish Councillors to declare their spouse or partners occupation. The issue is the fact that the forms have to be published on the Parish and the TVBC Web Sites. A letter has been sent to Sir George Young who is investigating. The Clerk suggested that the Parish Councillors fill in the forms as required and that he will hold them until the matter has been resolved. 

The Parish Council discussed the filling in of the Declaration of Interest Forms and the information required. Feelings were mixed on the need of the forms to be put on the Web Sites. 

MINUTES OF THE PREVIOUS MEETING.
The Chairman signed the minutes of the previous meeting as a true record. Matters arising from those minutes :- 

ROADS - The Chairman was pleased to report that the majority of the problems with the Parish roads have been rectified by Hampshire Highways. It was reported that there is a large pot hole on the last bend towards Grateley. The Clerk was asked to report this to Highways. 

Cllr Miss C Cross reported that the road is breaking up under the A303 Flyover on the old Amesbury Road resulting in some large pot holes. It was noted that there have been some serious accidents on this stretch of road over the last few years. The Clerk was asked to highlight this issue to Hampshire Highways and Borough Councillors Mr B Few Brown and  Mr P Lashbrook (Borough Councillor for the neighbouring Penton Bellinger ward). 

VILLAGE DESIGN STATEMENT - Mr Richard Whiting reported that he has had help from two of his neighbours to produce a draft flyer/questionnaire on the “What is the Quarley Design Statement and why is it needed”. A copy was given to each Councillor. 

The VDS Team feel that the Quarley Design Statement is intended to provide a short history of the village, a description of the village as it is and a description of the features and characteristics of the village which are important to village residents. 

Design Statements give an opportunity foe everyone in the community to make themselves heard, to identify village features which matter most to residents and which they would like to be preserved. 

The importance of design statements has been given impetus by the Government’s recent National Planning Policy Framework (NPPF) which seeks to relax many of the safeguards which hitherto have protected our environment. The NPPF does however seek to preserve historic locations and this adds importance to historic features in Quarley. 

Mr R Whiting spoke about the TVBC Conservation Statement which contains some wrong information especially the dates of some of the buildings in the parish - the dates of the buildings concerned are being investigated. Funding is available to help with the costs through the Borough and County Councillors devolved budgets. The Clerk was asked to look into this and get an application form. 

The Parish Council discussed the draft questionnaire at length and made a few suggestions but felt that the team had done a really good job. Mr R Whiting stated that the Team needed at least three others to take it forward, preferably two of them Parish Councillors. 

Cllr Mrs J Ferguson and Cllr Mr M Venables offered to join the team and it was suggested that Mr Brian Morris be approached. 

QUAD BIKES - Cllr Mrs J Ferguson reported that Noise Nuisance Record Sheets have been kept as evidence of the unreasonable noise and its duration on the events held in Bush Lane. These have been forwarded to Lorna Taylor the Test Valley Borough Council Environmental Health Officer. However Cllr Mrs J Ferguson was pleased to report that the land has been purchased by a local landowner and will be returned back to farm land. 

PLANNING

• 12/02047/TREEN - Crown lift multi-stemmed Ash to 7m and also crown thin by 15% - 1 Park Lane, Quarley. The Parish Council had NO OBJECTIONS to this planning application.

PRECEPT 2013/2014
The Parish Clerk produced a balance sheet showing the estimated results for the year 2012/13 and the budget for the year 2013/2014, each item was explained. Under the new Code of Conduct the Parish Councillors could not vote on the precept for next year as they had not yet signed a dispensation form. The budget produced indicated that there would be no need to raise the precept. The Clerk will ensure the paperwork is in place before a decision is recorded. 

COUNCILLOR’S REPORTS
CLLR MRS J FERGUSON - Reported that she has received complaints from residents regarding very large, mainly refrigerated lorries passing through Quarley and into Grateley, passing down the narrow lane past Grateley Shop, with great difficulty. Normally the person having to back or otherwise being affected has not been able to take note of the name and number of the vehicles. One lorry stopped to ask the way to Unit 4 Monxton Road, this was a Hungarian lorry from Optimum Solutions.

CLOSE OF THE MEETING
The Chairman thanked everyone for coming and closed the meeting. 

DATES FOR THE 2013 MEETINGS
To be held in the Village Hall at 7.30pm
19^th March
18^th June
17^th September
19^th November