Quarley Parish Council Minutes - 8th May 2019
Minutes of the Quarley Parish Council Meeting held on Wednesday 8th May 2019 at
Quarley Village Hall at 7.30 pm.
||Cllr Mrs J Ferguson - Chairman
Cllr Mr W Marshall - Vice Chairman
Mr N Constable
Cllr Mr T Shelley
Richard Waterman - Parish Clerk
Members of the Public - 3
Mrs A Thorne
Councillor Mrs Z Brooks
The Chairman welcomed everyone to the meeting.
OF THE PUBLIC.
Mrs J Venables stated that she felt that the Parish Council are not fulfilling
their obligation to be open and transparent. Information is not made readily
available to the Parish; the Web Site is out of date and often the Notice Board
is displaying old minutes.
discussed at length:
will make sure that the minutes are posted on the Village Notice Board and put
on the Web Site.
Site will be brought up to date.
Newsletter will be produced up-dating the Parish on various issued including the
£10,000 grant form the Solar Farm.
Clerk will add residents to the emailing list if they sign a Data Protection
Form – details will be included in the Newsletter.
Council had looked at having a Village Facebook Page but on investigation it was
not as easy to run as had been expected.
The Parish Councillors signed the Declaration of Office.
The Parish Councillors signed the Declaration of Interest Forms.
Cllr Mrs J Ferguson declared an interest in Quarley Church.
OF CHAIRMAN AND VICE CHAIRMAN.
CHAIRMAN – Cllr Mr N Constable
proposed Cllr Mrs J Ferguson as Chairman; this was seconded by Cllr Mr W
Marshall. There were no other nominations. All agreed. Cllr Mrs J Ferguson was
CHAIRMAN – Cllr
Mrs J Ferguson proposed Cllr Mr W Marshall as Vice Chairman; this was seconded
by Cllr Mr N Constable. There were no other nominations. All agreed. Cllr Mr W
Marshall was elected Vice Chairman.
CHAIRMAN’S REPORT.CHAIRMAN’S REPORT.
The main event of the past year was the notification from Test Valley Borough
Council of the 10-yearly discussion on Parish Boundaries.
The Residents of 2 areas were contacted.
- Area M. so named by Test Valley Borough Council: - Area M: the
residents of the land to the right of Cholderton Lane, were contacted to enquire
if they wished to remain in the Parish of Amport or change to the Parish of
Quarley. As the answer was, that they wished to become part of Quarley Parish,
TVBC was contacted with that information.
- The 2 houses, mainly in Quarley Parish, but very close to the
village of Grateley, were also consulted, as to their wishes, in view of the
fact that the boundary ran through their houses. We were informed that they
considered themselves to be Grateley. This information was also given to TVBC,
with our recommendation that they should be transferred to Grateley Parish.
Councillors voted on these proposals: -
No 1, The Borough Councillors voted that the Area M should remain in Amport
No 2, The Borough Councillors voted that these 2 houses should become part of
We have contacted Hampshire County Council's Highways on numerous occasions in
relation to the state of the roads and the problem with the corner of the Green
by the Village Hall, which is being gradually eroded by HGVs. The 2 drains are
now more than half a metre into the road, whereas they originally abutted the
edge of the Green. Behind these drains, the land is now lower than the drains
and so drainage is no longer effective
We have asked that
approximately 2 metres of concrete kerb be placed curving around the edge, once
again abutting the drains, and that the space between the eroded edge and the
kerb be refilled.
reaction was negative, but we have re-requested that the work be carried out.
With the exception of the road between
Lains Farm and the old A303, which is still, despite being patched in a poor
condition, the other repairs are an improvement. The road to Grateley, with the
exception of the corner by Quarley Manor Farm, is now in better condition; work
has been carried out to the Cholderton Road, and the recent repairs to Skew
Lane, are also much improved.
Quarley Parish Council has now received the £ 10,000.00 from the Solar Farm
In view of the number of small children now living in Quarley, it has
been decided that we should reconsider the Children's Play Area, to be situated
towards the back of the Green, to the left of the Village Hall. The Play Areas
is to be in keeping with the rural aspect of the area.
END OF YEAR FINANCIAL REPORT.
The Clerk produced the end of year accounts and explained each item.
QUARLEY PARISH COUNCIL
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31ST
Precept Test Valley Borough Council 2,850.00
Solar Farm Grant
Section 137 Payments (Church)
VAT on Payments
RECEIPTS AND PAYMENTS SUMMARY
REPRESENTED BY FUNDS
Bank Account 80686506 – 31/3/2019 13,505.75
GOVERNANCE STATEMENT 2018/2019
The Clerk read out the Annual Governance Statement 2018/2019 ensuring that there
is a sound system of internal control, including arrangements for the
preparation of the Accounting Statement. The Annual Governance Statement was
approved by the Parish Council. Proposed by Cllr Mrs J Ferguson and seconded by
Cllr Mr W Marshall. The Chairman and the Clerk signed the relevant paperwork.
OF THE PREVIOUS MEETING.
Chairman signed the minutes of the previous meeting as a true record. Matters
arising from those minutes: -
–Highways have been back and done a better job of the Quarley end of Skew
Chairman reported that she has written to Tim Lawton at Hampshire Highways about
the various other highway repairs that need to be undertaken including the
erosion on the corner of the Green by the Village Hall.
Lawton has replied:
verge erosion is something that is being experienced in many different areas
around the county and if we were to deal with every location where this happens,
we would be treating most rural roads. In this instance kerbing is not an
suggest that in the first instance a white line is painted on the inside of the
bend to encourage vehicles to move away from the road edge and the area behind
the carriageway be backfilled to remove the low point that is puddling after
rainfall: we will then monitor the situation. I will therefore arrange for an
order to be raised for this work to be carried out.
Councillor Mrs Z Brooks had been kept in the loop and has agreed to re-quest a 2
metre concrete kerb be put in place around the eroded village green. We wait a
- The Chairman
reported that she has spoken to the Quarley Village Hall regarding the siting of
a Defibrillator and is still waiting for an answer.
EQUIPMENT – The Clerk has started receiving play equipment brochures
to give some idea of the cost of Play Equipment. The Clerk was confident that
the Parish Council could also obtain grants towards a play area project. TVBC
have a Capital Grant that provides match funding.
Chairman reported that Cllr Mr Ben Few Brown did not get elected in the Borough
Elections,loosing by one vote. Quarley Parish Council would like to thank Ben
Few-Brown for all that he did during his time as our Borough Councillor.
no issues raised by the Parish Councillors.
OF THE PUBLIC
that a Play Area is being forced on the village were raised. Concerns that a
play area would bring in other people form neighbouring villages was also
Chairman stated that this was not the case, the Parish Council following a
request from some parishioners agreed to investigate the cost of a play
equipment and to enquire if the Village hall Trustees would agree to it being
placed on their land. Once this has been investigated it will be put to the
village for approval.
Council were asked why the £10,000 received from the Solar Farm could not be
used to make the Village Hall look more attractive or to finance the purchase of
a flashing speed reminder sign to help slow down traffic through the village.
Chairman stated that unfortunately the Village Hall does not belong to the
Parish Council. A Flashing Speed sign is an option the Parish Council could
Village Survey on what the Parish would like to see funding spent on was carried
out in 2006. A Play Area was not high on the list. In 2006 there were few
children in the parish, this has now changed and there are more families with
children. The Chairman undertook to find out how many.
OF THE MEETING
Chairman thanked everyone for coming and closed the meeting.
OF THE NEXT MEETING